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Safety guides and audits to make your job as a safety professional easier

Review, Coordination and Update


Once you have completed your emergency action plan, review it carefully with your employees and post it in an area where all employees will have access to it.

Make sure to review with each employee upon initial assignment those parts of the EAP and Fire Prevention Plan (FPP) that the employee must know to protect him or herself in the event of an emergency. Remember, the EAP and FPP go hand in hand. You may want to combine the two plans into one document.

The written plans must be available to the employees and kept at the workplace. For employers with 10 or fewer employees, the plans may be communicated orally.

1. According to OSHA, a written EAP must be kept at the workplace unless the company has _____ or fewer employees.

a. 5
b. 10
c. 15
d. 20

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Coordinating With Other Organizations


Your EAP should be reviewed with other companies or employee groups in your building to ensure that your efforts will be coordinated with theirs, enhancing the effectiveness of your plan.

If you rely on assistance from local emergency responders, such as the fire department, local HAZMAT teams, or other outside responders, you may find it useful to review and coordinate your emergency plans with these organizations. This ensures you are aware of the capabilities of these outside responders and that they know what you expect of them. You may even want to review your EAP with the local OSHA office consultants who can give you valuable information to make sure you are in compliance with OSHA regulations.

2. Why should your company communicate with OSHA consultants to review your EAP?

a. To help you meet OSHA requirements
b. To reduce the likelihood of being inspected
c. To avoid legal issues should an emergency occur
d. To get OSHA penalties reduced

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Coordinate Practice With Other Organizations

It is a good idea to hold practice evacuation drills in coordination with other organizations. Working with emergency responders, other building occupants, and community organizations help their employees to become familiar with your emergency procedures, egress routes, and assembly locations, so if an actual emergency should occur, they will respond properly.

Don't forget to include outside resources, such as fire and police departments, when possible. After each drill, gather management and employees to evaluate the effectiveness of the drill. Identify the strengths and weaknesses of your plan and work to improve it.

3. What action is recommended if you rely on local emergency responder services?

a. Have written contracts
b. Determine the least expensive alternatives
c. Coordinate with those agencies
d. Do not rely on local responders

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Update the EAP Regularly

Operations and personnel change frequently, and an outdated plan will be of little value or use in an emergency. You should review and evaluate the effectiveness the contents of your plan regularly. Update the EAP whenever:

  • employee emergency actions or responsibilities change,
  • when there is a change in the layout or design of the facility, new equipment, hazardous materials,
  • processes are introduced that affect evacuation routes
  • new types of hazards are introduced that require special actions.

The most common outdated item in plans is the facility and agency contact information. Consider placing this important information on a separate page in the front of the plan so that it can be readily updated. Here's a sample EAP Audit Checklist you can use to help design your own review process.

4. Why do EAP reviews and updates need to occur often?

a. Outdated EAPs are of little value
b. OSHA requires quarterly updates
c. Bomb scares are on the increase
d. Global warming is causing more weather extremes

Check your Work

Read the material in each section to find the correct answer to each quiz question. After answering all the questions, click on the "Check Quiz Answers" button to grade your quiz and see your score. You will receive a message if you forgot to answer one of the questions. After clicking the button, the questions you missed will be listed below. You can correct any missed questions and check your answers again.

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