Resources - Quality Systems


Description A checklist provides a list of checkoff items that enable data to be collected quickly and easily in a simplified manner. The data are entered on a clear, orderly form. Proper use of the checklist helps to minimize errors and confusion.

Application Checklists should be laid out in advance or data may be omitted. If done right, the checklist will be easy to complete and will allow for quick entry of data. One common method of data entry on a checklist is hash marking. Checklists are often used to collect data on such things as numbers of defective items, defect locations, and defect causes.

Procedures A checklist is created in the following manner:

  1. A group should decide ahead of time what data should be collected.
  2. Make a draft of the checklist and ask the individuals who will fill out the form for input-revise as necessary.
  3. Implement the checklist.
  4. As data are collected, review the results and, again, revise the checklist, as necessary, to optimize use of the form.

Source: System Engineering "Toolbox" for Design-Oriented Engineers, Sec 7. - NASA/RP-1358

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